Exhibit space will be assigned based on support level, history and then on a first-come, first-served basis according to the date upon which the application and deposit are received.
Exhibit space assignment begins the week of October 20, 2014. NO assignments will be made without a deposit and completed application.
The cost of exhibit space is $2,850 per 10’ x 10’ space. There is NO discount for purchasing multiple booths. A 50% deposit is required at the time you complete your online booth application. After October 20, the full amount of the space is due when submitting your online application.
Please forward with your application with 50% deposit payable to: Scherago International, Inc./Plant Genome. (Check is preferred, but payment via wire is also availalbe. Please see your invoice for details.)
Exhibit management reserves the right to relocate space assigned to the exhibitor. Relocations will be made only if deemed necessary in the exhibitor’s best interest and upon notification to the exhibitor by Exhibit Management.
We now accept most major credit cards as a method of payment for booth space and sponsorship items.
The following processing fees will apply:
Each exhibiting company will receive a confirmation letter, separate invoice, and access to the online exhibitor service kit (a link to this will be available on this site on or about October 1, 2014).
The confirmation letter will contain general information about the exhibition and most importantly your assigned booth number. This will be the only document you will receive with your assigned booth number. The invoice will specify the total cost of the booth space, deposit received, and the balance due. Final payment is due upon receipt of the invoice. The online exhibitor service kit will contain all the necessary forms and information for conducting your exhibit.
Each exhibiting company is allowed four (4) exhibitor badges per booth. Additional badges can be purchased for $500 each. Exhibitors can pre-register their personnel by submitting the names on the exhibitor registration form, sent under separate cover. Badges can be picked up at the exhibitor registration desk.
Exhibitors are entitled to attend the full scientific program and all food functions except the dinner on Wednesday evening, January 14. Tickets can be purchased ($50) on-site to attend the dinner.
On-site registration will open Friday, January 9 at 12:00 pm and will continue through set-up and exhibit hours. All company representatives will be required to wear badges while in the exhibit area.
Exhibitor housing will be handled by the Town & Country Hotel, 500 Hotel Circle Rd North, San Diego, CA 92108. Reservations can be made online at the PAG website: www.intlpag.org by contacting the Hotel directly at 619-291-7131. The room rate for the conference is $166 per night (plus tax).
The cost of the exhibit space includes:
**Tickets for the Closing Banquet are $50 each and can be purchased on site.
All booths are 10' x 10' and each exhibit must conform to the standards set by Exhibit Management. Backgrounds must not exceed 8’ in height beyond back 5’ of the exhibit space or 36” in height along the side rails to avoid obstructing views of other exhibits.
Structures (other than literature tables/counters) designed for holding computers, monitors, TV or video screens or similar display elements, signs, etc., must not be placed in the front 5 feet of the exhibit booth for inline booths with neighbors.
Exposed, unfinished sides of the exhibit must be draped. Exhibitors will be notified of any infractions of the exhibit rules. In the event the exhibitor is not present, the decorator, with approval of Exhibit Management, will provide the required draping and submit charges to the exhibitor.
All exhibits must conform to the standards set by Exhibit Management which are as follows:
Any company cancelling their exhibit space on or before November 6, 2014 is entitled to a full refund. Companies cancelling after November 6 but before December 5 forfeit their 50% deposit. On, and after December 5, 2014 the full cost of the exhibit space is due.
In order to conform to union contract rules and regulations, it will be necessary for all exhibitors to use qualified union personnel for the various services required for installation and dismantling of exhibits and material handling within the show. Charges for this labor will be billed directly to each exhibitor by GES, the official conference decorator. Overtime is before 8:00 am and after 4:30 pm Monday through Friday, and all day Saturday, Sunday and holidays.
All services will be handled by GES, the conference decorator, located at 491 C Street, Chula Vista, CA 91910, 619-498-6300.
To insure prompt handling of requests for furniture, carpeting, etc., exhibitors will have access to an online exhibitor service kit (a link to this will be available on this site October 1, 2014).
Do NOT send displays and show merchandise to the Town & Country Hotel prior to January 3, 2015. Shipments will be received by GES for storage up to 30 days prior to the meeting. Crates will be delivered to the exhibitor’s booth, removed and returned for repacking. Complete details regarding rates and shipping instructions will be included in the exhibitors’ service kit.
Each exhibitor agrees to protect, save and keep the Plant & Animal Genome Conference, Scherago International, Inc. and the Town & Country Hotel forever harmless from any damage or charges imposed or violation of any law or ordinance whether occasioned by the negligence of the exhibitor or those representing the exhibitor, as well as to strictly comply with applicable terms and conditions contained in the agreement between the Plant & Animal Genome Conference, Scherago International, Inc. and the Town & Country Hotel regarding the exhibition premises. Exhibitors shall at all times protect, indemnify, save and keep harmless the Plant & Animal Genome Conference, Scherago International, Inc. and the Town & Country Hotel against any and all loss, cost damage, liability, or expense arising from, any accident or other occurrence to anyone, including the exhibitor, its employees and business guests which arise from said exhibitor’s occupancy and use of the exhibition premises or part thereof.
Security for the exhibit will be provided by the Plant & Animal Genome Conference, but does not guarantee or insure the exhibitor against loss. The Plant & Animal Genome Conference, Scherago International, Inc. and the Town & Country Hotel will not be responsible for an exhibitor’s loss or damage of any kind. Exhibitors desiring to carry insurance on their exhibits may do so at their own expense. All property destroyed or damaged by an exhibitor must be replaced in the original condition at the exhibitor's expense.
All of the above Rules and Regulations are to be considered as part of the exhibit space contract. It is agreed, that by signing the contract, the exhibitor will abide by the Rules and Regulations cited above before, during and after the exhibit. In the event of a dispute, it is agreed that the dispute will be referred to Exhibit Management and its decision will be final.